Stack of printed magazines

We accept cash, check (payable to Treasurer, Virginia Tech), or credit card (Visa or MasterCard). We also accept HokiePassport at Hokie Print in Squires Student Center.

Only Virginia Tech affiliated personnel and groups (students, faculty, staff, recognized student organizations and clubs, etc.) may use Printing Services.

Yes, we gladly accept foundation funds as payment for our services.

Printing services carries business size envelopes such as #9 and #10 as well as large envelopes such as catalog and booklet sized.

Photographs and logos pulled from the web are 72 dpi; they will work fine if you are using a home printer to output your copy. However, for offset printing, all images have to be 300 dpi.

The VT publication number is an identification number assigned to publications printed by VT Printing Services that contains information about the publication (i.e., VT/department number/month and year/quantity/job number/extension publication number if it is applicable). Customers may call Printing Services’ customer service department to have a job number and publication number assigned to their publication/project. Customers should plan to incorporate the publication number in all files submitted. If Printing Services has to edit the file to include the publication number, there will be a minimal charge assessed to the job for this service.

Hint: Assigned job numbers should be shown on the Interdepartmental Printing Request (IPR). This will help prevent duplicate job numbers from being assigned to the project.

Four–color process printing must go through several stages of proofing before the project is ready for press. Matchprint proofs are part of the process. Changes can be made at this stage; however, the customer will be responsible for the cost of the new proof. Be very careful that all corrections have been made to files before they are sent to Printing Services.

The turnaround time for printing jobs is based on a variety of factors such as the complexity of the job, quantity of pieces to be prepared, delivery of special materials, workload in the plant, etc. It is best to consult with a  customer service representative as to the turnaround time of a particular job. Printing Services will work with customers if there are special time constraints.

“Bulk mail” is a term used in reference to quantities of mail that are prepared for mailing at reduced postal rates. Learn more about Bulk mail here.

Centralized Mail can provide labels for these administrative groups. Mailing list quantities can be found online. For the lists themselves, contact:

  • Deans, directors, and department heads: Sue Teel, (540) 231-7784

  • Faculty and staff: Kevin Buhrdorf, (540) 231-7770


The U.S. Postal Service determines postage cost.

Minimum size is 3.5" x 5" and the maximum is 6" x 4.25". Larger sizes are permitted, but the U.S. Postal Service will not allow the special postcard rate for sizes exceeding the maximum.

The U.S. Postal Service has allowed Virginia Tech to use permit #10 at a substantial saving for each return. However, the format is critical and must be strictly adhered to. We recommend letting a Printing Services employee lay out the mailpiece to ensure correct format. The design must first be faxed to the U.S. Postal Service for tentative approval. After it is approved and printed, 10 copies of a design must be sent to the U.S. Postal Service, where they will actually be run on their optical character reader equipment. Upon successful completion, Virginia Tech is sent a letter of acceptance for that particular mailpiece. Only at that point are the returned pieces allowed the discounted rate. Please allow for this time delay in planning your job. When the mailpieces come back, they go first to P.O. Box 850 in Blacksburg where they are assigned a price, and then are forwarded to the Controller's Office where the billing is done. Finally, they are returned as requested. 

Bulk mailing costs are based on several factors, and thus vary greatly from one job to another. Please contact us at (540) 231–6104 or email for more information.

According to the U.S. Postal Service, you need to allow at least two weeks for delivery.

Address lists must be in a Microsoft Excel spreadsheet with columns.

We can print permit #28 onto envelopes.

Printing Services does not offer envelope sealing.

There must be at least 200 pieces for an order to qualify for bulk mailing, or 500 pieces for first class mailing.

Yes, Printing Services has a large format printer. It can print up to 60” wide and to whatever length is needed.

Cover and text weight paper can be duplexed (printed on two sides).

Yes. At Hokie Print on campus in the Squires Student Center. We can print posters, banners, A-Frames, and do mounting.

The turnaround time for posters is 24 to 36 hours (may be longer if large quantities are needed).

Other digital printing jobs generally take three to four days; however, Printing Services will work with the customer if a job has special time constraints.

Printing Services uses Adobe Photoshop and InDesign, Microsoft PowerPoint and Word, and other programs as needed.